The Accounts Payable Division’s responsibility is to ensure that all City liabilities are paid for based on the proper documentation and approvals.
The City desires to be a good business partner to its vendors, and has established a goal that all invoices should be paid in a timely manner. The responsibility of this directive falls under the Accounts Payable department, which has developed and implemented procedures to insure that payments are issued accordingly. Most goods and services are procured utilizing a purchase order. Standard City payment terms are net 30 days. The Department acquiring the goods and services must initially authorize payment. The City pays by invoice, not by statement.
Accounts Payable seeks to ensure the timely disbursement of payments to vendors, contractors and others in compliance with established legal and contractual terms. Accounts Payable processes all check requests and contract payment requests initiated by the City divisions, ensures that supporting documentation and approvals for payments are in compliance with established procedures, generates and mails checks once a month after regular scheduled council meetings.
If you have any questions regarding payments, please contact our accounts payable department, at (812) 847-7014.